BOARD POSITIONS

Click on a role to learn more about each Home & School Club board position.

President

The President is the primary connection point between the Fisher administration and the rest of the Home & School Club board.  This role should empower the board to complete duties of the Home & School Club.

1. Primary responsibilities include: 
   1. Set the H&SC calendar with input from stakeholders
   2. Set board meeting agendas facilitate
   3. Be the go-to HSC person for the Fisher Administration for communications, discussions, and decisions
   4. Support the committees and events Chairs (Dodgeball, Fisher Fling, Camp Trojan, etc)
   5. Enable budgeting conversations with the administration
   6. Solicit monthly updates from board members (via board meetings or otherwise)
2. Facilitate and coordinate orientation for new board members
3. Represent Fisher H&SC at the following recurring meetings/events:
   1. School Advisory Council (monthly)
   2. President’s Council (monthly)
   3. School Board Meetings (monthly)
   4. Back to School Night (fall)
   5. 5th Grade Orientation activities (spring)

Parliamentarian

1. Heads recruitment for Board members
   1. Retains on-going list of open opportunities
   2. Works with Communications Chairs to publicize open positions
2. ​Facilitate Board meetings in the President’s absence
3. Perform duties in the President’s absence, such as attending school and district meetings where a HSC representative is required (School Advisory Council, LGUSD Board Meetings, Resource Council, etc.)

Secretary

1. Attend meetings of the Club and keep minutes.
2. Maintain all corporate documents, including articles of incorporation, bylaws, and minutes, both historical and current.​​
3. Prepare, collect, and record proxies.
   
4. File the Certificate of Information with the Secretary of State every other year and confirm that the H&SC remains in good standing with the Secretary of State.
   

Treasurer

Generally the treasurer role is split across two co-chairs, one covering income and the other covering expenses/accounting.

1. Income
   1. Manage funds through PayPal and QuickBooks (recognize revenue, reconcile and transfers)
   2. Handle bank deposits from fundraising events, community sponsors, corporate matching and families
2. Expenses/Accounting
   1. Accounting: close the books each month, balance accounts, run monthly profit/loss and balance sheet reports
   2. Write grant checks and contracts with the district/school, manage/reconcile disbursement reports from district
   3. Handle reimbursement requests, cut checks as needed
   4. Present the budget, financial statements, and balance sheet monthly to the board and at twice yearly public meetings,
   5. Tax and licensing: Manage annual tax and non-profit status filing
   6. Must be comfortable with Excel or Google sheets, should have some general knowledge of accounting terms ​

Communications / Webmaster

The Communications Chair can be split across two co-chairs: newsletter communications and the H&SC website.
Communications

1. Produce the weekly Fisher Flyer, in conjunction with the administration
2. Work with board members, Fisher staff, and district staff to communicate as needed
3. Work with Web Master on what content to add to H&SC website
4. Create copy and coordinate distribution of mailers, email campaigns, signage, and other mass communications

Webmaster

1. Maintain and update H&SC website
2. Keep upcoming events current on website
3. Work with Communications Chair on appropriate content​

Events Chair

The Events Chair can be split across two co-chairs, in which the work can be shared in a variety of different ways.  The role is responsible for planning and executing events for Fisher students and families:

• Vet contractors
• Create sign-up forms for event registration and payment (we currently use Wufoo)
• Coordinate with the HSC Treasurer on budget, content for website and newsletter communications, and school staff for facilities and calendar availability.
• Work with the Volunteer Coordinator to get parent help as needed

• Solicit the help of other non-board parents to form committees to plan events.

Example events include:

• Welcome Back Coffee / New Parent Welcome
• Fisher Fling in the fall;  Spring Fling (parent-only events)
• Camp Trojan (fall welcome back celebration for students)
• 8th Grade Celebration Night
• Cooking classes, art projects, game nights, lunchtime activities, etc - up to you and your imagination!
• Local give-back events as desired (Chipotle, Willow Street, Super Duper Burger, etc)

​Fundraising and One Community LG Liaison

Fundraising for Fisher Middle School is centrally organized through One Community LG (OCLG).  This liaison will work closely with the OCLG committee to do the following, on behalf of Fisher:

• Negotiate and approve the yearly MOU
• Establish campaign timelines
• Provide feedback on marketing materials
• Provide updates on goals to the H&SC board and Fisher administration
• Work with the Communications Chair to publish campaign information to Fisher families
• Ensure contributing families are properly acknowledged and thanked
• Work with the Treasurers to track campaign donations and matching
• Educate Fisher families about the importance of OCLG, evangelizing OCLG support at appropriate events (back to school nights, concerts, 5th grade orientations, parent events, etc)

Volunteer Coordinator

The Volunteer Coordinator receives requests from Fisher staff and H&SC board members to obtain parent volunteers for various events. This coordinator is responsible for publishing sign-up requests online and working with the Communications chair to publish needs on the H&SC website and in the Fisher Flyer. Volunteers are needed for a variety of events, typically between 10 and 20 events per school year.  Volunteer needs range from a few people to dozens per event and some are long-term (the whole school year) and some are short term (a single shift on one day).

Volunteer needs include:

• On-Campus volunteers for lunchtime or after school events (such as Dodgeball, Halloween, 8th grade celebration night, etc.)
• All volunteers must receive fingerprints clearance through Livescan in order to volunteer or participate on campus. Information is included on the district website regarding volunteering.
• Social events for parents
• Projects and tasks on campus (PE clothing inventory, laminating/copying materials, etc)
• Covid vaccination or testing clinics
• Fundraisers
• Book Fairs

Community Service Chair

This is a new role for the 2022-2023 school year. With the district’s emphasis on Service Above Self, each school’s H&SC representative will collaborate with the district by coordinating opportunities for students to give back.  Community service opportunities will be arranged by the district, by Fisher, or by the Community Service Chair’s discretion.  In addition, this role will be the primary liaison with the Fisher Community Service Recognition program’s leads. 
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In addition, Fisher has a Community Service Recognition program. Each grade level has a parent volunteer to track service hours. This role will be the primary contact point for these program volunteers.

President - Elect

President-Elect is a person committed to taking the President role the following school year.  President-Elect may join our board at any time during the school year and "shadow" the current president, learn the ropes, and get comfortable before taking the President position in August when a new school year starts.  This person is not responsible for tasks while in this role (although, we'll never refuse the help, if offered!).

BOARD INFORMATION

Upcoming General Member Meetings
Please join us for our next joint HSC and SAC meeting on Tuesday, May 21st at 5:30pm in the Fisher Library. This meeting is open to everyone.

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General Member Meeting Minutes

September 2024 minutes_
September 2023 Joint with SAC Minutes
September 2023 Minutes

Financials
2022-2023 Proposed Budget

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Our Bylaws:
approved September 2021
​First amendment to Bylaws April 2022